Registration of stay
Legal stay (EU and non-EU citizens)
Registration of residence of EU citizens
EU citizens can enter Poland with their ID document (a valid travel document e.g. passport, or another document certifying their identity and citizenship). If the planned stay is longer than 3 months each EU-citizen needs to register their stay at the Mazovian Voivodeship Office.
More info available here: https://en.migrant.wsc.mazowieckie.pl/pl/procedury/rejestracja-pobytu-obywatela-ue
Note! You can proceed with application upon your arrival.
Legalization of stay of non-EU citizens
Non-EU citizens need to legalize their stay in Poland. Please find below the options you have (for all of them you must hold a valid passport):
1. VISA
You can apply for a Polish national visa type D for purpose of studying in Polish Ambassy or Consulate:
a) in your country of origin (citizenship) or
b) under the jurisdiction of which your country is subject or
c) in the one you are currently staying in or
d) other EU country
Please contact the applicable Ambassy/Consulate for detailed information regarding visa obtaining process.
Remember! You cannot apply for a visa being in Poland, you need to do it before coming to Poland.
2. STUDENT MOBILITY
When you have valid residence permit or a long-term visa with the annotation "student" issued by another Member State of the European Union covering the entire period of the planned stay in Poland -> you can legally spend up to 90 days in each 180-day period in Schengen area countries. Since you are going to study at Warsaw University of Technology (WUT) for 1 or 2 semesters, which is more than 90 days, you can stay legally in Poland by applying for student mobility.
Remember! You need to provide the WUT with required set of documents before arrival (the deadline for the specific semester as well as detailed information regarding documents will be shared via email).
Warsaw University of Technology will send an official student mobility notification along with the required documents to the Head of the Office for Foreigners. The Office for Foreigners shall investigate the case within 30 days from the moment of receiving correct and complete set of documents. Afterwards, we will notify you about the decision.
In case of any doubts regarding the notification procedure, please send an e-mail to our Welcome Point – katarzyna.dyrka@pw.edu.pl or marzena.pobojewska@pw.edu.pl.
* The notification must be accompanied by original documents or certified copies of the documents. Documents written in a foreign language must be submitted together with a sworn translation into Polish (i.e., made by a translator entered on the list of sworn translators of the Minister of Justice in Poland). Link: https://arch-bip.ms.gov.pl/pl/rejestry-i-ewidencje/tlumacze-przysiegli/lista-tlumaczy-przysieglych/search.html
More information about student mobility on the territory of the Republic of Poland you can find on the following website: https://www.mos.cudzoziemcy.gov.pl/en/informacje/mob-stud-rp/wprowadzenie
3. POLISH TEMPORARY RESIDENCE PERMIT (POLISH RESIDENCE CARD)
When you have valid residence permit in one of Schengen states or a valid long-term visa (Schengen or national) with the annotation "student" issued by one of the Schengen states covering the entire period of the planned stay in Poland -> you can legally spend up to 90 days in each 180-day period in Schengen area (outside the country which has issued the residence permit). Since you are going to study at Warsaw University of Technology for 1 or 2 semesters, which is more than 90 days, you can stay legally in Poland by applying for Polish Temporary Residence Card at the Mazovian Voivodeship Office in Warsaw.
Please note that the proceeding for obtaining a temporary residence permit takes significant amount of time.
For more information please visit the following website: https://en.migrant.wsc.mazowieckie.pl/pl/procedury/studia-stacjonarne (What documents to submit? -> Documents needed to grant the permit -> Studies covered by an EU (e.g. ERASMUS) or multilateral program.
Remember! You must apply for temporary residence permit upon your arrival. Please visit Welcome Point office once you arrive at WUT.
Please note that the information provided herein is for informational purposes only and does not constitute legal advice.
The number and type of documents that may be requested by administrative authorities during proceedings may differ from those listed above, depending on the specific case.